We are currently seeking an Intellectual Property Coordinator to join our Kuala Lumpur, Malaysia team on a full-time basis. This role is integral to support both daily office operations and IP administration activities. This hybrid role is ideal for someone who prefers the balance of general administrative responsibilities with a focus in IP coordination task.
Some key responsibilities of your role include:
- Preparing official documents for submission to Trademark Offices up to registration (e.g., conducting trademark searches, trademark applications, formalities compliance and submission of powers of attorney, reviewing examination reports, renewals).
- Coordinating filings across multiple jurisdictions.
- Monitoring and tracking crucial deadlines.
- Preparing agents/clients correspondence and invoices.
- Filing of documents through Electronic Filing System.
- Assist in daily office operations, including office supplies management, vendor coordination and facility support.
- Manage meeting schedules, correspondences, calls and enquires.
- Maintain organised filling systems and ensure proper documentation.
- Performing general administrative duties to ensure a smooth workflow and operational efficiency.
Skills & Experience
- Bachelor’s degree in law or equivalent.
- Preferably 3 – 5 years relevant Trademark work experience.
- Experience using IP2SGm or in a legal secretary/administrative role would be advantageous.
- MS Office with good word processing skills.
- A good team player and be willing to work extra hours, if required.
- Able to work independently, under pressure and deal tactfully with stakeholders.
- Good time management and organisational skills.
- Ability to multi-task and deal with high volumes of work.
- Strong attention to detail and the ability to be flexible.
- Ability to communicate fluently in English (both written & spoken).
What we offer
Spruson & Ferguson offers a wide range of benefits aimed at supporting our employee’s ongoing development, including but not limited to:
- Global environment with exposure to international colleagues and culture.
- Comprehensive mentorship, training, and career development opportunities.
- A supportive, flexible, and inclusive work environment.
- Competitive annual remuneration and benefits package.
Spruson & Ferguson is committed to promoting and maintaining a workplace culture of shared respect to enable us all to feel valued and be the best we can be.
About Spruson & Ferguson
Spruson & Ferguson is one of the leading intellectual property (IP) service firms operating in the Asia-Pacific region. We have more than 130 years of experience providing a variety of services in the protection, commercialisation, enforcement and management of IP from our offices in Bangkok, Beijing, Brisbane, Hong Kong, Jakarta, Kuala Lumpur, Manila, Melbourne, Singapore and Sydney. Our multidisciplinary team of about 500 people, includes some of the most highly regarded IP professionals in the Asia-Pacific region. The team services a diverse client base of Fortune Global 500 companies, SMEs, public sector research organisations, foreign associates and local clients.
Spruson & Ferguson is a subsidiary of IPH Limited, the first IP services group to list on the ASX.
How to apply
If you meet the above requirements and are keen to take up these challenges, you are invited to send us your detailed resume using the link below.
Kindly note only shortlisted candidates will be contacted directly.